BCGEU HEADQUARTERS OFFICE
INTERNAL POSTING
April 24, 2024
POSITION: ADMINISTRATIVE ASSISTANT – ADVOCACY
GRADE: LEVEL 3 - MoveUP AGREEMENT
WAGE RATE: $35.72 - $38.51 per hour
An Administrative Assistant is required to perform administrative and word processing functions for staff representatives as required in the Advocacy department, located in Burnaby, BC.
DUTIES & RESPONSIBILITIES:
Will include processing a variety of documents including reports, memoranda, forms, leaves of absence, meeting notices, legal documents compiling books of authorities and exhibits under the direction of servicing reps; inputting all files into a grievance database and updating hearing/arbitration reports; compiling quarterly statistical Advocacy reports for PE meetings; processing invoices from outside professionals; maintaining daily bring forward system; maintaining files, logbooks, statistics and records; answering general enquiries; receiving and distributing mail; typing documents including correspondence and agreements from handwritten or draft; drafting replies to general correspondence; signing routine correspondence; making appointments and travel arrangements; taking minutes of meetings; proofreading and correcting documents; operating office and mail centre equipment including photocopiers; updating and maintaining database information and producing reports; maintaining BCGEU website and calendars; responding to general enquiries and complaints; other related duties as required.
QUALIFICATIONS & EXPERIENCE:
Applicants must have 2-4 years' administrative experience; high school graduation supplemented by administrative training; excellent keyboarding (40 - 50 wpm); excellent Microsoft Word and Excel skills; excellent communication, spelling and grammatical skills; an aptitude for organization and detail; good telephone manner; the ability to set priorities and work within time limits; database and arbitration preparation experience an asset.
Hours of work are 32 per week, four days.
General aptitude tests will be administered to all applicants. Keyboarding tests will be administered to regular/temporary employees who are not presently working in or have not previously worked in an administrative position.
The BCGEU supports employment equity. Indigenous workers, workers of colour, women, LGBTQ2SI+ workers, and workers with disabilities are encouraged to apply for positions with the BCGEU.
Apply in writing with resume to Jennifer Ferguson, Human Resources Administrator, Headquarters, by 5:00 pm, Tuesday, April 30, 2024.
Resumes will be accepted by e-mail to: [email protected]
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